Center Head

Posted 8 months ago

Job Title	Center Head/Manager
Location	Nerul , Navi Mumbai and Bhubaneswar
Timings	9.30 am to 6.00 pm, Monday to Saturday, with a 30 minute lunch break
Reports to	Program Head/Manager
Purpose	To lead skill development Project in the Center
Essential Functions	– Oversees daily center operations and coordinates center activities through assigned staff; prioritizes and delegates work activities.
	– Working within the Organization Policies (Risk Management and Compliance).
	– Supervises the activities of subordinates by the following
	● Daily Team Meetings/Review on Plan & Achievements
	● Follow-Up on the Pending Tasks
	● Verifies the Daily Reports of the Staffs & Centers (Daily)
	● Reviewing the feedback of the Trainees (Monthly)
	– Responsible for entire operations, involving achieving targets set forth Recruitment, training and Administration.
	– Evaluates center activities for effectiveness to develop improved methods; devises evaluation methodology and implements; analyzes results and recommends and/or takes appropriate action.
	– Reviews applications or other center documents to determine acceptance or make decisions pertaining to the center
	– Responsible for Optimum Utilization of Resources.
	– Responsible for staffs/students counseling and retention
	● Shortlists and do the initial screening of all the positions required for the Training Center and sends the feedback to HR/Program Head (Whenever the position is vacant)
	● Review the Training Monthly Reports & Performance (Monthly)
	● Review Mobilization Monthly Reports, Mobilization Expenditures & Performance (Monthly)
	● Review Placement Monthly Reports, Placement Expenditures & Performance (Monthly)
	● Reviews the Visitor & Donation Register (Monthly)
	● Review the Stock & Asset Register (Monthly)
	– Training Center Manager manages all operational activities of the training center including setting up of the center, staffing, facilities, and coordination with vendors and suppliers
	● Identifies & Shortlist the Buildings as per the standard based on the Project & Organization needs and submit the report to Program Head whenever setting up a new center
	● Identifies the Vendor needed for the regular operational requirements
	● Prepare & submits the Monthly Training Center Expenses and also manages the expenses needed for the Training Center (Monthly)
	– To ensure the quality of the facilities provided at the training center including Food & Accommodation facilities
	– Prepares periodic reports, financial statements and records on center projects, progress, status or other special reports for management or outside agencies
	– Submit the reports based on the requirements and some of the basic & regular reports includes the following:
	● Daily Activity Report (Daily)
	● Weekly Training Center Report (Weekly)
	● Monthly Reports (CCM, Training, Mobilization, Placements)
	● Project Reports (As per the Project Timelines)
	● Batch Start/Closure Reports (As per the Project Timelines)
	● Quarterly, Half-Yearly, Annual Reports & Newsletter
	– Represents center in public relations/liaison capacity on matters relating to the center’s research and projects
	– Serves as a key liaison with center external publics and Serves as center representative during projects by responding to and resolving emergency situations and ensures all aspects of projects/events are implemented and controlled according to plans
	– Books and schedules facility and services for center projects/events; negotiates and prepares rental contract determining fees and terms of contract; estimates costs and determines project/event budgets
	● Responsible for organizing capacity building workshops and ToTs for the field staff and trainers (Yearly)
	● Responsible for organizing events pertaining to the center such as Celebrations, Dignitaries Visits, Volunteers etc. (Regular)
	● Responsible for organizing Guest Lecturer & Exposure Visits (Quarterly)
	● Responsible for organizing Job Fair in co-ordination with Placement Officer (Half Yearly)
	– Provides assistance and information to faculty, staff and outside organizations regarding center research and projects; maintains contact via telephone or written correspondence
	– Confers with and advises staff, students and others to provide technical advice, problem solving assistance, answers to questions and center goals and policy interpretations
	– Prepares or assists in the preparation of proposals for funding of new or continuous projects.
Job Setting	Flexibility in extending office timing when required: Requires working indoors in environmentally controlled conditions: requires travelling: requires work with Center Heads/Project Heads: requires prompt service
Skills Needed	● To be good at English Communication (Written and spoken).
	● To have Inter personal skills.
	● The individual must have good management skills, strong interpersonal skills, the ability to work as part of a team; a passion for quality and for developing others and be well-organized
	● Ability to create and maintain networks/relationships
	● Knowledge of issues pertaining to area of assignment
	● Knowledge of supervisory practices and principles
	● To be efficient in time management and passionate about the role.
	● Able to handle the Staffs/Trainees with different disabilities.
	● Skill in budget preparation and forecasting, budgeting and accounting principles
	● Skill in coordinating and prioritizing work and activities of self and others
Language preferred	English and Local Language